Technology in the cloud and what you need to know

The key to bookkeeping is organization. Ability to locate your business documents very easily helps not only to give you confidence but saves you some money and time also.

Today’s technological advancement has made keeping files easier and less stressful. Instead of having banker boxes with lots of statements and receipts, most modern businesses are resorting to document storage in the cloud space for easy accessibility and convenience. The ability to view, edit and share your document at any point in time regardless of location on any electronic device is priceless. It is highly advantageous to organizations that have adopted the use of cloud storage, and those that have not, are seriously behind the tide of time.

The cloud can be defined as the pool of securely connected physical servers where clients can upload, store and retrieve data that they can access from anywhere at any given point in time.

Here are some Cloud Accounting Software:

Hubdoc

Quickbooks

Xero

Freshbooks

Zoho Books

AccountEdge

Wave


HOW CLOUD ASSISTS BOOKKEEPERS -

IT SYSTEMATIZES AND AUTOMATES ACCOUNTING: An application like Intuit QuickBooks Online can help in automating most of the accounting functions such as invoicing, payroll and accounts that are payable and receivable. Cloud software have the functionality of uploading business expenses, inventories and sales transactions data automatically to the cloud. These help to save costs, time and mitigates the mistakes by manual clerical officers.

With these features, companies can now manage their finances from anywhere which improves their remote work abilities as well as give them the opportunity to send their document for auditing without having any physical contact. It allows for faster results and access to live numbers.


IT HELPS TO MAKE HUMAN RESOURCES MORE EFFICIENT: With the introduction of human resource equipment like Hubdoc that are Cloud-based, human resource departments are now more efficient than the traditional human resource division that were dependent on entering data manually. This has eliminated the cost of hiring human resource officers and have saved money and other resources for small businesses.

Functions of cloud-based human resource software include; tracking time sheets, calculating payroll taxes, simplifying processes such as on boarding of new employees, and scheduling events like sick leave. All these have reduced paper works. It has also been discovered that they can perform duties like talent management.


SCALE FUNCTION Choosing cloud means scaling up business quickly. It changes business structure and how it function.

When there are large sales or a surge in company’s data base, cloud providers can expand the servers and offer a bigger bandwidth to take care of the needed space. It does not only have expansion ability; you can easily move to use less bandwidth if there is need to use less as well. Therefore, cloud offers the flexibility to engage and enables you to pay for only the used space which minimized costs.

Choosing the right cloud partner and company for cloud computing is very pertinent in achieving efficiency and boost. Simply do a thorough business assessment to find out where there is ineffectiveness and inefficiency in your workflow.


CLOUD ENHANCES PRODUCTIVITY: Another advantage of cloud technology is increased productivity. You don’t have to be in office to work on your numbers. With the use of the cloud, you can access the business software with your co-workers from anywhere at any time.

Though you need an internet connection to work on the cloud, many platforms have offline modes. This means you can do the work offline and any changes you make will sync up once you connect to the internet again. Invariably, using cloud can be translated to having a mobile office. All credit to the improvement in technology and companies that offer cloud accounting services.

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613-604-2732

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Ottawa ON K2L 1T9

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